About the Opportunity

"We believe that every child should be able to be anything they want in life, regardless of their birthplace and circumstances." - Ron Packard, CEO & Founder

Pansophic Learning is an education company that strives to provide students and educators exceptional learning solutions that enable them to maximize their success academically and in life, regardless of geographic, financial, or demographic circumstance. These learning solutions include high quality content, technology, teaching and exceptional schools.

The Procurement Director will lead the procurement function for the entire company. In this role you will be responsible for maintaining the corporate Procurement policy and enforce compliance and understanding of this policy through standardized processes and procedures.

Responsibilities for Procurement Director:

Administer the company's Procurement policy as system administrator of the Coupa PO system
- Policy Compliance: Ensure all procurement activities conducted through Coupa comply with company policies, regulatory requirements, and industry standards, including sustainability and ethical sourcing practices.
- User set-up: Coordinate with HR and department heads for new user set-up as well as maintaining active user database.
- Approval authority: Maintain approval authority hierarchy and update.
Vendor Management:
- Oversee vendor relationships within Coupa, including onboarding, contract management, compliance, and performance evaluation, ensuring that vendor terms and agreements are adhered to.
- Manage the approved vendor list, seeking consolidation and building vendor relationships. Negotiate favorable payment terms and payment schedules with our large vendors.
- Identify vendors that could be set up as punchout vendors in Coupa and work on implementation.
Process Optimization:
- Streamline procurement processes through Coupa to increase efficiency, reduce costs, and improve compliance. This includes overseeing purchase orders, approvals, invoicing, and payment processes within the platform.
- Identify and recommend purchasing strategies based on data for cost savings measures or improve process efficiencies.
- Promote PO creations with users and optimize their set ups in Coupa.
- Improve procurement processes in partnership with the shared services teams, Centralize purchasing power of high-cost expenses.
Data Analysis and Reporting:
- Utilize Coupa's analytics and reporting tools to monitor spend, identify savings opportunities, and provide insights into purchasing patterns, supplier performance, and other key metrics.
User Training and Support:
- Provide support and training to Coupa users across the organization to maximize adoption, address issues, and ensure users are proficient with the platform's features.
Continuous Improvement:
- Drive continuous improvement initiatives by identifying areas for enhancement in procurement and supply chain processes and working with the Coupa team to implement new features or upgrades.
Budget Management:
- Work with FP&A on maintaining control over budgets, ensuring cost-effectiveness in purchasing decisions, and monitoring the financial impact of procurement activities.
Stakeholder Collaboration:
- Collaborate with various internal stakeholders, including finance, legal, IT, and department heads, to ensure that Coupa is effectively integrated and aligned with broader organizational goals.
- Work with Legal to develop a repository system of all contracts uploaded into Coupa.
- Work with external stakeholders (i.e. Treasurers) to ensure coordination with their procurement process.

Initial Tasks:

Update Master User List in Smartsheet based on current employees list.
Establish companywide employee onboarding and offboarding process with HR in order to ensure user management is up-to-date in Coupa.
Help reconcile and close FY24 POs.
Identify Blanket POs to setup in Coupa and upload via template.
Assist in developing Coupa Pay process.

Basic Qualifications:

Degree in Procurement, Supply Chain Management, Business Administration, Commerce, Economics, or related field.
Strong financial analysis skills and ability to interpret data.
Knowledge of PO system and/or Procurement activities.
Excellent written and verbal communication skills.
Strong analytical and critical thinking skills.
Ability to work independently with minimal supervision.
Strong planning and organizational skills.
5+ years in all phases of procurement process.
Excellent people skills with customer service mentality.

EQUAL EMPLOYMENT OPPORTUNITY

It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person's race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bonafide occupational qualification exists.

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