Contract/Grant Administrator (Solid Waste & Recycling Services)

Broward County, FL • Full-time • Plantation, Florida, United States • 6d ago

Salary: $60,837.95 - $97,098.92 Annually

Location : Plantation, FL

Job Type: Full-Time

Job Number: 1413197

Department: PW SWRS Solid Waste Ops

Opening Date: 12/19/2024

Closing Date: Continuous

Veterans' Preference Notice: Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.

REQUIREMENTS AND PREFERENCES

The Broward County Board of County Commissioners is seeking qualified candidates for Contract/Grant Administrator (Solid Waste & Recycling Services).

**Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered**

THIS JOB ANNOUNCEMENT WILL REMAIN OPEN UNTIL SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED AND MAY CLOSE AT ANY TIME.

The Solid Waste and Recycling Services division seeks a detail-oriented and organized Contract/Grants Administrator to oversee the procurement, management, and solicitation of contracts. This role ensures compliance with regulatory requirements, prepares and manages purchase requisitions, processes invoices, writes specifications and supports bid development, evaluation, and vendor performance monitoring. Working independently, the Contract/Grants Administrator coordinates with internal departments, vendors, and regulatory bodies to ensure timely and effective execution of contracts for goods and services.

The ideal candidate will have experience with PeopleSoft or similar procurement systems, a strong understanding of public sector procurement, and the ability to manage complex contracting processes with accuracy and efficiency. This position requires a high degree of accuracy, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

General Description
Assists in initiating, coordinating and/or administering assigned programs or projects involving public sector procurements and/or contract, grant, or lease administration.
Works under general supervision, independently developing work methods and sequences.

Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)

Requires two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.

Special Certifications and Licenses

Depending upon area of assignment, incumbents may be required to possess a valid Florida driver's license.

Preferences
* Master's Degree in Finance, Business or Public Administration, or closely related field.
* Certified Agency Buyer Certificate (CAB).* Certified Public Procurement Officer (CPPO).
* Certified Professional Public Buyer (CPPB).
* At least three (3) years of experience working with ERP systems such as PeopleSoft.
* At least three (3) years supporting solicitations and/or negotiations, preparing narrative and/or statistical reports related to contracts and programs management.
* At least two (2) years of experience writing contracts/grants specifications.
DUTIES AND RESPONSIBILITIES

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Maintains an assignment of contracts for administration, monitoring and/or evaluation activities.

May conduct agency site visits to determine contractual compliance and efficacy of contracted programs in performing required activities and achieving outcomes.

Generates detailed contract related reports based on site visits and/or desk audits of the programs using computer software applications.

Maintains contract related data in hard copy and electronic formats.

Initiates and/or coordinates and manages all activities of a contract, grant and/or lease project which has operational responsibility of limited scope, a small-sized budget, and which may provide a supplemental county service.

Assumes project responsibility for administering, monitoring and/or evaluating the activities and operations of a contract, grant and/or lease project.

Assists in the development of projects, programs, contracts, and grants and in the development of monitoring and/or evaluation policies, procedures and schedules; may assist in developing procurement or solicitation documents as well as in the review of solicitation or procurement responses.

Assists in researching and writing new grants.

Performs analysis of grants, contracts, and/or leases; prepares statistical reports, project reports, monitoring/ evaluation reports and related data using computer software applications.

Monitors/evaluates grants, contracts and/or leases.

Provides staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to contract, grant and/or lease project assigned.

Facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services.

Provides administrative liaison among various county operational and administrative functions related to an assigned contract grant and/or lease; interprets and explains policy regulations and operating procedures.

Performs related work as assigned.

WORK ENVIRONMENT

Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

Competencies

Manages Complexity

Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.

Resourcefulness

Secures and deploys resources effectively and efficiently. Identifies and obtains resources needed to accomplish objectives; identifies different ways to accomplish work when resources are limited. Makes progress across multiple priorities or responsibilities.

Plans and Aligns

Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.

Ensures Accountability

Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.

Communicates Effectively

Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.

Organizational Savvy

Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Has a firm grasp on organizational culture and politics; connects with key stakeholders and knows when to bring something to their attention.

Courage

Steps up to address difficult issues, saying what needs to be said. Shares own ideas and points of view openly, regardless of potential criticism or risk; shows conviction when faced with adversity and challenges; raises difficult topics to be sure they are addressed.

County Core Values
All Broward County employees strive to demonstrate the County's four core behavioral competencies.

Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
Customer focus: Building strong customer relationships and delivering customer-centric solutions.
Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.

Emergency Management Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,600. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount.

01

In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position.If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?

02

What is your highest level of education obtained from an accredited college or university with major coursework in public or business administration or closely related field? If none, please select N/A.

Associate's Degree
Bachelor's Degree
Master's Degree
Doctorate or higher
N/A

03

How many years of experience do you have procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience?

Less than 2 years
2-3 years
4-5 years
6 or more years

04

Please select any of the following certificates that you may possess. If none, please select N/A.

Certified Agency Buyer Certificate (CAB)
Certified Public Procurement Officer (CPPO)
Certified Professional Public Buyer (CPPB)
N/A

05

Briefly describe your experience, including number of years, supporting solicitations and/or negotiations, preparing narrative and/or statistical reports related to contracts and programs management? If none, please add N/A.

06

Briefly describe your experience, including the number of years, working with ERP systems, such as PeopleSoft and other closely related software.If none, please add N/A.

07

Briefly describe your experience, including number of years, writing contracts/grants specifications. If none, please add N/A.

08

Describe your experience working with vendors and/or consultants. If none, please add N/A.

09

Please describe any experience you may have related to Solid Waste and Recycling Services. If none, please add N/A.

10

Are you aware that during emergency conditions, all County employees are automatically considered emergency service workers, and that County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned?

Required Question

Related Jobs

Solar Lead Generator

BDS Connected Solutions, LLC. • Full-time • Sunrise, Florida, United States • 6d ago

Green Energy Renewable Energy Green Job Sign Up Bonus

6d ago

Apply

Manager, Environmental Health & Safety

Spirit Airlines • Full-time • Dania Beach, Florida, United States • $0 / year • 2w ago

Non-profit / Social Services

2w ago

Apply

General Manager, Residential Energy Operations

Tesla Motors • Full-time • Fort Lauderdale, Florida, United States • $120k - $160k / year • 2w ago

Manufacturing / Operations

2w ago

Apply

HIRING MONEY-MOTIVATED SOLAR ROOFING CANVASSERS

ProSolar Systems Caribbean • Full-time • Wilton Manors, Florida, United States • $39k - $78k / year • 2w ago

Green Energy

2w ago

Apply

Solar Staff Accountant

Moss • Full-time • Fort Lauderdale, Florida, United States • $55k - $75k / year • 2w ago

Accounting / Finance

2w ago

Apply

Environmental Services - Manager in Training

Healthcare Services Group, Inc. • Full-time • Hollywood, Florida, United States • $40k - $60k / year • 3w ago

Education / Training / Youth Work

3w ago

Apply

Landscape Architect

KEITH • Full-time • Fort Lauderdale, Florida, United States • $60k - $90k / year • 3w ago

Urban Planning / Sustainable Cities

3w ago

Apply

Territory Sales Manager - Environmental.

ELITEBRAIN • Full-time • Miramar, Florida, United States • $50k - $80k / year • 3w ago

Sales / PR

3w ago

Apply

Solar Production Project Assistant

Advanced Green Technologies • Full-time • Ft Lauderdale, Florida, United States • $50k - $70k / year • 1m ago

Project Management

1m ago

Apply

Water Resources Engineering Manager

Resource Environmental Solutions LLC • Full-time • Fort Lauderdale, Florida, United States • $80k - $110k / year • 1m ago

Water & Resources Management

1m ago

Apply