Distribution Facilities Specialist (120-Day Temporary Promotion or Detail Opportunity)
- Opening Date: September 30, 2024
- Closing Date: October 18, 2024
- LC Organization Unit: Library Collections and Services Group
- LC Organization Unit - Specific Office: National Library Service for the Blind and Print Disabled
- Grade: GS-13
- Series: 2001
- Availability: Library Employees Only
- Duration: Up to 120 days
The National Library Service for the Blind and Print Disabled, Business Operation Division, Logistics and Facilities Management Section is offering an opportunity for a qualified individual at the GS-12 level to serve on a full-time, 120-day temporary promotion to the GS-13 level, OR a qualified individual at the GS-13 level to serve on a full-time, 120-day detail (without promotion) as a Distribution Facilities Specialist.
The Distribution Facilities Specialist will work under the direct supervision of the Head of the Logistics and Facilities Management Section within the Business Operations Division.
Duties include, but are not limited to:
- Overseeing and coordinating onsite and offsite logistics and facility operations for both government-leased and -contracted operations.
- Overseeing the national inventory of supply and parts materials, storage, retrieval and handling of inventory for acquisition to delivery to network libraries, and supporting specialized digital playback machine repair parts used in NLS programs.
- Coordinating the day-to-day activities of onsite operations at two Multi-state Centers (MSCs) for managing the national book exchange and redistribution program, and managing all NLS activities related to disposal of analog and digital books and equipment according to the authority procedures.
- Managing and exercising overall program responsibility for a supply management program for NLS inventory management supporting hundreds of delivery locations.
- Reviewing and conducting complex analyses, evaluations, or investigations of agency-wide logistics operations, systems, and processes.
- Coordinating supply chain operations at the two government-leased Multiservice Centers (MSCs), which are central program supplies material fulfillment, analog and digital book storage and duplication centers, and two government-owned storage facilities.
- Conducting annual surveys to determine the level of service as perceived by the users and the network libraries.
- Assuring the MSCs maintain adequate levels of supplies and adhere to established NLS policies and contract requirements. Analyzing the MSC's monthly, quarterly, and annual reports, including performance measures to ensure program efficiencies are achieved.
- Evaluating, analyzing, and developing supply programs, policies, methods, or procedures. Developing and drafting policies and procedures relating to inventory management and materials handling.
- Ensuring that the internal section's written procedures manual relating to all shipping, receiving, and storage functions of the section is kept up-to-date and accurately reflects all section activities and requirements.
- Overseeing production of regular comprehensive inventory reports, analyzing stock levels and arranging redistribution or removal of stock items from inventory, as appropriate. Coordinating annual physical inventory to verify, reconcile, and identify deficiencies in the system inventory and recommend corrective action.
- Overseeing the maintenance of the MSC Supplies Catalog, revising as necessary and uploading into the inventory management system to support network agencies' needs.
- Arranging for cost-effective and expeditious shipping and receiving of all materials to and from NLS.
- Serving as the Contracting Officer Representative (COR), responsible for monitoring procurement actions to support major projects. Developing statements of work and task order needs; monitoring contract progress and reviewing, as well as approving contract deliverables. Performing annual quality assurance contract audits at each MSC to evaluate contract service performance against the contract requirements.
- Assisting the Contracting Officer Representative (COR) as Technical Point of Contact (TPOC) for the two Multistate Centers' (MSC) multimillion-dollar contracts; assisting with the coordinating of day-to-day activities of the facilities, recommending policy and procedure changes where appropriate.
Application and Selection Process
Interested candidates should:
- Obtain permission from their supervisor.
- Submit a federal style resume (Please follow the link and ensure the resume includes all components of a federal style resume.)
- Submit a one-page Statement of Interest describing qualifications that include work experience, education, and training related to the knowledge, skills, and abilities listed below.
Knowledge, Skills, and Abilities:
- Ability to develop new theories and concepts to address supply problems, using creative and innovative methods within the confines of the environment and requirements of supply methodology.
- Ability to evaluate and analyze the efficiency of programs and/or operations.
- Ability to solve complex problems impacting supply operations and management, utilizing expertise.
- Ability to develop and update procedure documents for distribution and use related to facility and supply management.
- Ability to serve as a COR.
Eligibility: This opportunity is open to LC permanent staff who have permission from their supervisor.
Work Schedule: The work schedule is flextime, Monday through Friday, 40 hours per week. This position will be required to work onsite at least two days per pay period.
Submission: With permission from their supervisor, candidates should submit the required documents listed above to Beatriz Haspo () by October 18, 2024.
Selection: Applicant information will be reviewed and the top qualified candidate will be selected based on their competence to meet the required skills and abilities.
Start Date: The desired start date for this Distribution Facilities Specialist opportunity is November 3, 2024.
For More Information
Human Resources
Library of Congress
101 Independence Ave, S.E.
Washington, D.C.
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