Analyst I/II (Risk Management and Contract Administration) - Energy Department

City of San Jose, CA • Full-time • San Jose, California, United States • $88.95k - $117.98k / year • 5d ago

Salary: $88,954.32 - $117,979.69 Annually

Location : San Jose Metropolitan Area

Job Type: Full-Time

Remote Employment: Flexible/Hybrid

Job Number: 202300746

Department: Energy Department

Opening Date: 10/28/2024

Closing Date: 11/11/2024 11:59 PM Pacific

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.
About the Department

San José Clean Energy, or SJCE, is San José's local, not-for-profit electricity supplier operated by the City of San José's Energy Department. Since 2019, our dedicated and motivated team has provided clean energy for residents and businesses at competitive rates, while also offering community programs, local benefits, and increased transparency and accessibility. SJCE serves nearly 350,000 customer accounts and has contracted for more than 1 GW of power.

Joining our team means that you will be making a big impact on the fight against climate change. SJCE plays an important role in meeting San José's ambitious goal to be carbon neutral by 2030 and in implementing the City's climate action plan, Climate Smart San José. Thanks to SJCE, San Jose has one of the cleanest energy mixes of any large city and offers a 60% renewable product and a 100% renewable product.

Serving our community with respect and integrity is at the core of what we do. We center equity, diversity, inclusion and belonging in our work. The department also hosts active staff-led Culture and Racial Equity committees, and has won awards for its education and outreach work with Spanish and Vietnamese-speaking communities.

Position Duties

The department is seeking to fill one (1) full-time Analyst I/II position to support the Risk Management & Contract Administration Division.

The ideal candidate is a skilled and highly motivated individual, with creative problem-solving skills, the ability to learn quickly, and the desire to work both independently and collaboratively. Good judgment, initiative, and cooperation with other staff and outside stakeholders are assets to this position. Under general direction of the Division Manager, this position will be responsible for supporting the department's consultant and power contracts.

Typical duties of this position may include, but are not limited to:

Support the administration-related duties of power purchase agreements such as insurance and compliance with other contractual obligations.
Assist in the preparation of contract bid documents, and monitor the timely fulfillment of deliverables by consultants and third-party service providers.
Manage the contracts/amendments process for power purchase and consultant contracts, and coordinate reviews by relevant City stakeholders like the City Attorney's office and the City Manager's office.
Interface with other teams inside and outside the department to conduct solicitations, route for signatures and file contracts with the City Clerk's office.
Assist in the development of contract language for various department power purchase and consultant contracts, recommend appropriate contract language as needed.
Review compliance of consultant and service provider work progress and the accuracy of billing and invoices for services.
Support management of reviews and amendments of Energy Risk Management Policy and Regulations.
Utilize Excel and other software tools to track key contract information, assist in data reporting, and perform data analysis and visualization to help inform decision-making.
Identify and flag any problems related to administration of existing contracts and suggest improvement for future contracts.
Support implementation of process improvements in contract management.
Handle various general administrative activities and duties as assigned, which may include coordinating meetings, preparing presentation materials, and drafting memorandums.
Perform other related duties as required.

Salary Information:
Analyst I is $88,954.32 - $108,108.00.
Analyst II is $97,078.80-$117,979.68.

This range includes an approximate 5% ongoing non-pensionable pay. Actual pay shall be determined by the candidate's qualifications and experience.
Minimum Qualifications

Analyst I

Education:

A Bachelor's degree from an accredited college or university.

Experience:

None

Analyst II

Education:

A Bachelor's degree from an accredited college or university.

Experience:

Two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

Acceptable Substitution
Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

THIS IS A HYBRID POSITION, REQUIRING PART OF THE WORK WEEK TO BE ONSITE IN THE DOWNTOWN SAN JOSE

OFFICE. The hybrid work schedule may change due to the department's business needs in the future.

Other Qualifications

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise - knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures, policies, and federal and state rules and regulations.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.

Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Analytical Thinking - Approaches a problem or situation by using a logical, systematic, sequential approach.

Collaboration - Develops networks and builds alliances; engages in cross-functional activities.

Flexibility - Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment.

Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application, resume and responses to the Job Specific questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

To be considered for this vacancy, candidates must answer all job-specific questions and complete all sections in the on-line application (including education and work experience); otherwise, applications will be deemed incomplete and withheld from further consideration.

E-mail will be the default method of correspondence with applications. To ensure that you receive timely notifications regarding your application status for this recruitment, please enter a valid e-mail address when submitting your application.

The application deadline is 11:59 PM on Monday November 11, 2024.

If you have questions about the duties of this position, the selection or hiring processes, please contact Adrienne Barreto via email at adrienne.barreto@sanjoseca.gov.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email and we will research the status of your application.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's for detailed information on coverage, cost, and dependent coverage.

For information on the City's Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an to explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

01

What is the highest level of education you have completed?

High School Diploma or the equivalent (GED)
College (1 to 29 semester units/ 1 to 44 quarter units)
College (30 to 59 semester units/ 45 to 89 quarter units)
College (60 to 89 semester units/ 90 to 134 quarter units)
College (90 to 119 semester units/ 135 to 179 quarter units)
College (120 or more semester units/ 180 or more quarter units)
Associate's Degree
Bachelor's Degree
Master's Degree
Doctoral Degree
Other
None of the above

02

The Analyst II position requires two (2) years of increasingly responsible professional staff analytical or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources. Please select the option which best describes the number of years of full-time (40 hours/week) experience you have in one or more of these areas:

Fewer than one (1) year
One (1) year, but fewer than two (2)
Two (2) or more years

03

Please describe your experience in the area/areas listed above.

04

Additional years of experience in a position comparable to Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis. How many additional years (this is in addition to the two (2) years required to qualify) of full-time (40 hours/week) experience do you have in one or more of these areas?

Fewer than one (1) year
One (1) year, but fewer than two (2)
Two (2) years, but fewer than three (3)
Three (3) years, but fewer than four (4)
Four (4) or more years

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