Executive Assistant to the CEO

OE Solar • Full-time • Albuquerque, NM, Bernalillo County, NM, US • 1d ago

Job Overview We are seeking an experienced Executive Assistant to provide comprehensive administrative and operational support to our Chief Executive Officer. This role involves a blend of high-level administrative tasks, project coordination, and specialized support for renewable energy projects. As the Executive Assistant, you will play a key role in maintaining smooth day-to-day operations, supporting development initiatives, and ensuring effective communication across departments. This position requires a proactive and adaptable individual skilled in handling multiple priorities in a fast-paced environment, with a solid understanding of the renewable energy industry. Key Responsibilities Administrative Support Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare agendas, take meeting notes, and follow up on action items to ensure effective time management and smooth workflow. Project Coordination Assist in the planning, development, and implementation of renewable energy projects, including solar PV installations. Collaborate with internal teams and subcontractors to ensure project deadlines and deliverables are met. Support the preparation of project documentation, design updates, and compliance with project regulations. Document Management and Compliance Organize and maintain digital and physical filing systems, ensuring all project documents are accurate and updated. Track documentation submissions, obtain necessary signatures through Adobe Acrobat, and maintain confidentiality for sensitive information. Cross-functional Communication Serve as a central point of contact for internal and external communication, ensuring smooth information flow among departments and with clients. Facilitate project kickoffs, client meetings, and team discussions, providing summaries and follow-up. Research and Data Analysis Conduct research for project planning, including site audits, regulatory compliance, and industry-specific insights. Prepare detailed reports and summaries to support decision-making for project development and construction phases. Vendor and Stakeholder Management Coordinate with vendors, subcontractors, and utility providers to ensure project requirements are understood and met. Organize stakeholder meetings, track communications, and maintain strong relationships with key industry contacts. Technical Documentation and Reporting Prepare technical documents, reports, and presentations using Microsoft Suite, SharePoint, and specialized software. Compile and analyze data to produce summaries, charts, and presentations that aid in project planning and review. PIa6aa6c4efde2-25448-35935103