Salary: See Position Description Location : Island of Oahu Job Type: Various Job Number: 23-0374 Department: Various Opening Date: 06/17/2023 Closing Date: Continuous Max Number of Applicants: 80 Recruitment Information Recruitment Number 23-0374 The immediate vacancies are located in Downtown , Halawa to Kalihi , and Ewa . THIS JOB POSTING WILL REMAIN OPEN UNTIL 80 APPLICATIONS ARE RECEIVED. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME. Salary: $4,858 to $5,918 per month (SR-20, Step D to I) Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. Duties Summary The Procurement and Supply Specialist series includes professional positions responsible for assuring the adequate provisioning of supplies, equipment, material and services to a State department or large agency with extensive purchasing activity and supply needs which substantially transcend normal office supplies and other standard State purchases. The work involves the responsibility for purchasing and, typically, for other functions such as storage, distribution and inventory management. Knowledge of State laws, rules, regulations, policies and practices in purchasing and, usually, in one or more other specialties in the provisioning of supplies, equipment and services to major departments or agencies are required as well as significant independent judgment and analytical ability in the conduct of work. Minimum Qualification Requirements To qualify, you must meet all of the following requirements: Legal Authorization to Work: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States. Education: Graduation from an accredited four-year college or university with a bachelor's degree. Specialized Experience: One and one-half (1 1/2) years of progressively responsible work experience in purchasing which involved working with users and vendors to identify, clarify and specify requirements for products, materials, equipment or services in order to: A. Develop specifications for formal bids and/or update existing specifications to ensure their currency and applicability. This experience must have demonstrated knowledge of documentation requirements for formal purchases (e.g., standard bonding requirements, severability, special provisions, etc.), an understanding and use of common purchasing resources (e.g., manufacturers' catalogs, buyers' guides, etc.) and purchasing methods and practices; OR B. Conduct research and studies on products, etc., such as life cycle or in-use cost studies; testing, evaluating and reporting on alternative products, and/or comparable studies in order to make purchasing recommendations to management. This experience must have involved identifying and gathering pertinent data, analyzing and evaluating data gathered, considering alternatives and their implications and recommending alternatives for action. The Procurement and Supply Specialist III must have had at least six (6) months of experience in each of the areas specified in A OR B above, AND at least one (1) year of experience in dealing with purchases of a moderately complex and complex nature: Moderately complex are (a) purchases for which there are indirect precedents such as in the purchase of security services for an agency which never had security services before. In this example, precedents in the form of security contracts for a number of other agencies are available to provide the specialist with a general approach to the assignment, characteristics of the purchase to look for, etc.; or (b) any purchase which is new or unique which does not meet the requirements for Complex Purchases. Complex Purchases require substantial judgment to determine essential descriptive and other criteria, and to differentiate between users' needs and preferences. In addition, applicants must possess experience which demonstrated the following: A. Knowledge of purchasing methods and techniques; B. Ability to interview users, vendors and others regarding user requirements; C. Ability to conduct pertinent research regarding unique user requirements and characteristics of desired products, equipment, materials, etc.; D. Ability to assess user needs and circumstances including operational requirements, policies, agency procedures and related requirements and conduct analyses to identify and recommend specific products most appropriate for the agency/organization's needs; E. Ability to evaluate unique user situations and concerns, analyze and evaluate documentation, justifications, terms and conditions of purchases and develop or review and assure the development of technical specifications which clearly and appropriately describe the desired product, material, equipment or service; F. Ability to assess unique user situations to foresee problems which may arise in the execution, administration or termination of the purchasing agreement, and the ability to recommend/develop terms and conditions and other special requirements accordingly; and G. Familiarity with concerns collateral to purchasing in assuring the provisioning of an assigned organization or agency including storage and distribution concerns and inventory maintenance. Supervisory Aptitude: Applicants must possess supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision; e.g. by serving as a group or team leader; or in similar work in which opportunities for demonstrating supervisory capabilities exist; or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential. Driver's License: Some positions require possession of a valid driver's license at the time of appointment. The DAGS vacancy has this requirement. Lift and Carry: Some positions require the ability to lift and carry objects of various weights with or without reasonable accommodation. The DAGS vacancy requires the ability to lift and carry objects weighing up to 25 pounds unassisted. Special Requirement: Some positions require applicants to be certified as a competent operator of electric-, gas- and propane-powered forklifts within six (6) months from the date of hire. The DAGS vacancy has this requirement. Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements will apply. The information provided above represents a summary of the complete Minimum Qualification Requirements . To view the Requirements in their entirety, please CLICK HERE . 02611:022712:13:AK Other Information The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance. PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service ELECTRONIC NOTIFICATION TO APPLICANTS The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings. TESTING INFORMATION The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of report of the application. CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review. YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur. A summary of these benefits, which is based on full-time employment, is listed below. Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview. With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service. Paid Holidays You may be eligible for 13 paid holidays each year; 14 holidays during an election year. Paid Vacation You may earn vacation leave at a rate that other employers find tough to match - 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation. Paid Sick Leave You may earn sick leave at the same rate as vacation - 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations. Other Leaves Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights. Health Insurance The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options. Group Life Insurance The State provides a free life insurance policy for employees. Retirement Plan The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov. Premium Conversion Plan Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. Flexible Spending Accounts Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. Transportation Benefits Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions. Deferred Compensation The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available. Temporary Disability Insurance Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. Social Security As an employer, the State also contributes to an employee's social security account. Promotions & Transfers For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch. Training & Continuing Education The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees. Travel Expenses The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state. Incentive & Service Awards The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations. Union & Collective Bargaining Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii. CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance. The State of Hawaii is an Equal Opportunity Employer Revised 01/13 01 APPLICANT'S ACKNOWLEDGEMENT - REQUIRED SUPPLEMENTAL QUESTIONS Please read the following information carefully. The Department of Human Resources Development and the hiring agency will use the information you provide to determine whether you meet the Minimum Qualification Requirements (MQRs). Failure to provide complete and detailed information may result in your application being delayed, rejected, or assigned a lower rating. A. At a minimum, applicants must submit the following: 1) A Cover letter; 2) Detailed resume; 3) List of recent professional reference; and 4) Submit/attach a word document of your responses to the required Supplemental Question(s) below. B. The resume must include each employer's name, complete employment dates (start/end and month/year), your job title and a detailed description of your job duties with the employer as they directly address each of the Requirements. C. You must submit verification (e.g., copies of official transcripts or diploma as directed, non-official documents will not be accepted) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at a regionally accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. D. To receive credit for substitute, temporary assignment, or volunteer experience, applicants must submit an official letter of verification from the employer. The letter should include the job title, employment dates, number of hours worked per week, a description of the duties performed, and a contact name and phone number. E. Applicants must meet all Minimum Qualification Requirements (MQRs), as of the date of application. F. Any information you submit may be verified. G. It is the applicant's responsibility to provide complete and accurate information which will clearly substantiate whether the applicant meets the MQRs. H. Possession of the required number of years of experience will not in itself be accepted as proof of qualification for the position. The applicant's overall experience must have been of such scope and level of responsibility so as to conclusively demonstrate that the applicant has the ability to perform the duties of the position being sought. I. Supporting documents must be electronically attached to your application. J. The applicant hereby certifies that the information provided to DHRD and the hiring agency is complete, accurate, and true to the best of his/her knowledge. Any misstatement of fact provided during the application or selection process may result in corrective action, including termination from service. I acknowledge that I have read, understand and agree to all of the above. 02 APPLICANT'S ACKNOWLEDGEMENT (Continued) In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated. Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited. Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years. By answering 'Yes' to this question, you verify that you have accessed the link provided in the job announcement, read the complete MQRs, and this Important Note. You also agree that your resume will clearly substantiate you meet each Requirement and that failure to do so may result in your application being delayed or rejected. Yes No 03 MINIMUM SPECIALIZED EXPERIENCE Do you possess the required minimum of:ONE and ONE Half (1 1/2) years of progressively responsible work experience in purchasing which involved working with users and vendors to identify, clarify and specify requirements for products, materials, equipment or services in order to: A. Develop specifications for formal bids and/or update existing specifications to ensure their currency and applicability. This experience must have demonstrated knowledge of documentation requirements for formal purchases (e.g., standard bonding requirements, severability, special provisions, etc.), an understanding and use of common purchasing resources (e.g., manufacturers' catalogs, buyers' guides, etc.) and purchasing methods and practices; OR B. Conduct research and studies on products, etc., such as life cycle or in-use cost studies; testing, evaluating and reporting on alternative products, and/or comparable studies in order to make purchasing recommendations to management. This experience must have involved identifying and gathering pertinent data, analyzing and evaluating data gathered, considering alternatives and their implications and recommending alternatives for action; AND; C. Have had at least SIX (6) MONTHS of experience in each of the areas specified in A OR B above AND; D. At least ONE (1) YEAR of experience in dealing with purchases of a moderately complex and complex nature:Moderately complex are (a) purchases for which there are indirect precedents such as in the purchase of security services for an agency which never had security services before. In this example, precedents in the form of security contracts for a number of other agencies are available to provide the specialist with a general approach to the assignment, characteristics of the purchase to look for, etc.; OR (b) any purchase which is new or unique which does not meet the requirements for Complex Purchases. Complex Purchases require substantial judgment to determine essential descriptive and other criteria, and to differentiate between users' needs and preferences; AND; In addition, applicants must possess experience which demonstrated the following: A. Knowledge of purchasing methods and techniques; B. Ability to interview users, vendors and others regarding user requirements; C. Ability to conduct pertinent research regarding unique user requirements and characteristics of desired products, equipment, materials, etc.; D. Ability to assess user needs and circumstances including operational requirements, policies, agency procedures and related requirements and conduct analyses to identify and recommend specific products most appropriate for the agency/organization's needs; E. Ability to evaluate unique user situations and concerns, analyze and evaluate documentation, justifications, terms and conditions of purchases and develop or review and assure the development of technical specifications which clearly and appropriately describe the desired product, material, equipment or service; F. Ability to assess unique user situations to foresee problems which may arise in the execution, administration or termination of the purchasing agreement, and the ability to recommend/develop terms and conditions and other special requirements accordingly; and G. Familiarity with concerns collateral to purchasing in assuring the provisioning of an assigned organization or agency including storage and distribution concerns and inventory maintenance. Important Note: Please read the complete MQRs to ensure that your resume will clearly address ALL facets of each Requirement. Failure to specifically address ALL facets of ALL the Requirements may result in your application being delayed or rejected. By answering 'Yes' to this question, you verify that you have accessed the link provided in the job announcement, read the complete MQRs, and this Important Note. You also agree that your resume will clearly substantiate you meet each Requirement and that failure to do so may result in your application being delayed or rejected. Yes No 04 MINIMUM QUALIFICATION REQUIREMENTS (COMPLETE INFORMATION AND DETAILS) The information provided in the job announcement represents a summary of the complete Minimum Qualification Requirements. A live link to the complete Minimum Qualification Requirements was provided to me in the job announcement. I acknowledge I have accessed the link provided, and have read, understand, and agree to all the above. 05 EDUCATION REQUIREMENT Do you possess a bachelor's degree from an accredited college or university as stated in the Minimum Qualification Requirements? By answering 'Yes', you understand and agree that you will submit verification of such education at the time of application. If you have not done so previously, please attach a copy of your OFFICIAL DIPLOMA and/or OFFICIAL TRANSCRIPTS to your online application or send a copy to our office as soon as possible. Yes No 06 SUBSTITUTIONS ALLOWED FOR REQUIRED EXPERIENCE Will you be substituting graduate-level education for part of the required Specialized Experience as described in the complete MQRs? By answering 'Yes', you understand and agree that you will submit verification of such education at the time of application, in order to receive credit. Please attach a copy of your OFFICIAL DIPLOMA and/or TRANSCRIPTS of your Master's degree to your online application or send a copy to our office as soon as possible. Yes No 07 SUBSTITUTIONS ALLOWED - STAFF ANALYST EXPERIENCE Will you be substituting work experience as a PROFESSIONAL STAFF ANALYST which involved the study of management operations to determine more efficient and cost effective work methods to meet one (1), up to six (6) months of Specialized Experience? Please note that your experience may NOT substitute for all of the specialized experience requirement. By answering 'Yes', you understand and agree that you have reviewed the Minimum Qualification Requirements Substitutions Allowed for complete details. Yes No 08 SUPERVISORY APTITUDE REQUIREMENT Do you possess the required supervisory aptitude as described in the complete MQRs? Important Note: Please read the complete MQRs to ensure that your resume will clearly address ALL facets of each Requirement. Failure to specifically address ALL facets of ALL the Requirements may result in your application being delayed or rejected. By answering 'Yes' to this question, you verify that you have accessed the link provided in the job announcement, read the complete MQRs, and this Important Note. You also agree that your resume will clearly substantiate you meet each Requirement and that failure to do so may result in your application being delayed or rejected. Yes No Required Question
