Administrative Assistant - Chemical & Life Science Engineering

Virginia Jobs • Full-time • Richmond, Virginia, United States • 9h ago

Position Description:

Since its inception in 1996, the Virginia Commonwealth University College of Engineering has brought innovative, real-world engineering education to Central Virginia. Comprised of six different departments plus the Dean's office, the College of Engineering enrolls more than 1,700 undergraduate and 250 graduate students in several degree programs supported by approximately 600 full time, part time, and student employees. The Department of Chemical and Life Science has an exciting opportunity for an Administrative Assistant.

Serving as the confidential administrative assistant to the chair, faculty, staff and students of the CLSE department, this position is responsible for assisting with a wide variety of work assignments such as responding to requests in a timely, professional manner. Other duties include organizing department events/meetings, supporting student organizations, coordinating seminars within the department, and assisting with the faculty recruitment process as needed. This person will provide some fiscal and travel support, and handle basic building related matters with the Facilities Department. In addition, this position will be responsible for assisting with hourly/student employees, and work closely with other departmental staff. Work to resolve issues and provide solutions.

Required Qualifications:

A high level of professionalism, judgment and a proven record in an academic or related field is essential.
Strong communication (spoken, written, & proofreading) and organizational skills.
Experience working with Office Suite, G-suite products (or similar), including Excel, Word, Powerpoint, copy machines, etc.
Demonstrated administrative and interpersonal skills helping to resolve issues and provide solutions.
Superior customer service skills are required.
Responsible, motivated, self-starter with the ability to handle sensitive/confidential matters are essential qualities.
Demonstrated ability to prioritize work, handle multiple tasks, document task progress, and meet deadlines.
Demonstrated ability to manage a calendar.
Event and Meeting Experience from setup, organizing needs/materials to breakdown
The College of Engineering at VCU champions diversity, equity, and inclusion in all that we do. Cultivating an ecosystem where differences are celebrated and our faculty, staff, and students have the opportunity to thrive is at the core of how we operate. The successful candidate will demonstrate experience that shows their commitment to fostering such an environment.

Preferred Qualifications:

College degree or an equivalent combination of education and work experience is preferred
Experience working at a higher education institution is highly desirable.
Experience with Adobe and/or Adobe pro for redaction, creating flyers and marketing needs
Experience managing social media platforms and web-based applications.

Additional Information:

FLSA Status: Non-Exempt
ORP Eligibility: No
Job Title/VCU Job Code: Exec Administrative Assistant GA 1-3 (19111- 19113)

The College of Engineering's mission is to create and grow a diverse community of exceptional students, faculty, staff, alumni, and industry partners that strive to create a common future for all where innovative, sustainable, and equitable solutions to global engineering challenges are realized for the benefit of this generation and future generations. Additional information about the department's programs and faculty may be found at https://egr.vcu.edu/about/dean/

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