Banquets Coordinator

Omni Hotels & Resorts • Full-time • Highland Park, TX, Dallas, TX, US • 1d ago

Location Dallas Hotel The Omni Dallas Hotel, in the center of the revitalized downtown Dallas, is connected via sky bridge to the Dallas Convention Center and close to restaurants, shops, entertainment and more The Omni Dallas Hotel is built to meet the U.S. Green Building Council LEED Gold Certification standards, placing it on the forefront of environmental awareness and conservation in the city. The Omni Dallas Hotel’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person with a passion to serve others, the Omni Dallas Hotel may be your perfect match. Job Description The Banquets Coordinator will be responsible for assisting the Banquets department in all administrative duties relevant to the daily banquet operations. Responsibilities Answer all office telephone lines and general radio dispatching. Filter all information that is received and ensure it is sent to the proper person or persons. Follow up. Double check 10-day with BEO book to make sure all event orders are in the book and ready for work week. Add changes and guarantees to event orders accurately based on email and change log, and make any necessary adjustments to staffing. Ensure all information is transferred accurately. Keep current all files, reader files, status changes, personnel requisitions, employee posters, vacation, leave (e.g. Medical Leave), open positions, termination paperwork, purchase order checkbook, and gratuity posting. Keep all reports, memos, and correspondence required of the Banquet department current and up to date. Distribute and log assignments, departmental and employee files. File daily BEOs, audit checks, and resumes. Order supplies for the department and special needs for Managers. Create forms, templates, and documents. Data entry. Maintain BEO book and ensure it is organized before attending the meeting. Pick up the BEO distributions daily as needed. Attend BEO, resume, and safety committee meetings. Maintain Director of Banquets calendar. Write incident reports, Time saver reports, and other reports on staff, including documentation when necessary. Create food, beverage, wine, directional and door signage, table numbers, menus, and tents as well as any other client requests. Coordinate communication with other departments. Check off the office logbook and ensure all tasks for the day are done. Assign captain closing duties. Create Timesaver reports, payroll adjustments, and maintain sign in/sign out forms. Maintain employee information. Update Man Hours per cover records each week. Sourcing captains in Delphi to enable them to complete checks. Greet new hires after orientation and walk them through the department, providing step-by-step direction on department rules and any other relevant information for their position. Prepare daily function orders for Director of F&B, Banquet Manager, Supervisors, Captains, Coffee Breaks, and Beverage. Write down on a board the next day’s functions with all servers' names. Qualifications Ability to type 60 WPM and file. Must have prior experience in food and beverage or hospitality, preferably in a 4 diamond resort. Basic computer knowledge in Microsoft Office. Experience in Hot schedules or scheduling is preferred. Ability to prioritize workload. J-18808-Ljbffr