Salary: $75,587.20 - $97,718.40 Annually

Location : Whitefish, MT

Job Type: Full-Time

Job Number: 2025-0001

Department: Public Works

Opening Date: 01/09/2025

Closing Date: 2/6/2025 5:00 PM Mountain

General Purpose

The City of Whitefish is actively recruiting for an Engineering/Sustainability Project Manager to join our Public Works Department team. We welcome your inquiries and encourage you to apply! If you have a passion for serving the public sector, this may be the perfect fit for you.

One of the fastest growing cities in Montana, Whitefish is consistently rated one of the best small towns in America and was named one of the top 25 ski towns in the world by National Geographic. It is located on the shores of Whitefish Lake and the base of Big Mountain - home to Whitefish Mountain Resort. Whitefish also boasts over 36 miles of natural surface single-track mountain biking and hiking trails with 10 trailheads, golfing, world class dining, two professional live theater companies, and is only thirty minutes from Glacier National Park.

Benefits of working for the City of Whitefish include:

Health, Dental, Orthodontic, and Vision Insurance (FY25 the City pays 84.09% of monthly premium, employee pays 15.91% of monthly premium pre-tax)
Generous employer contribution toward Health Savings Accounts (HSA) for those who choose the High Deductible Health Plan (HDHP)
Free annual biometric screening - Employee and spouse/partner can earn up to $200 incentive for participation
City Wellness Program - City pays $30 per month to employees to use toward wellness
Corporate rate membership to The Wave health club (billed to City and deducted through payroll)
Montana Firefighters' Unified Retirement System (FURS) - includes employer and employee contributions
15 days of paid vacation earned per year (starting)
12 days of paid sick leave earned per year (starting)
12.5 paid holidays per year
One paid personal day per year (8 hours)
$25,000 employer paid Life and Accidental Death & Dismemberment Life Insurance Policy for employee and $5,000 for spouse/dependents
125 Cafeteria Plans - Optional Pre-Tax Flexible Spending Account (FSA) and Dependent Care Account (DCA)
Free Employee Assistance Program - 6 free counseling sessions per issue, per person in household
Optional Deferred Compensation Plan (457) - Pretax and Roth Available
Optional Aflac Plans including Accident, Short-Term Disability, Cancer, Hospital and Critical Illness
May be eligible for Public Service Student Loan Forgiveness under the Public Service Loan Forgiveness Plan (PSLF) - click to learn more and to understand your eligibility
City paid continuing education, training and development (as approved by supervisor and City Manager)
FMLA - up to 12 weeks of leave per year (rolling calendar year) available after working 1250 hours within previous 12 months and employed for 12 months for qualifying events
Bereavement Leave - up to 5 paid days off for death of immediate family member
Jury & Witness Duty Leave
Military Leave
15% -20% discount on Verizon voice plans and select data plans
T-Mobile exclusive offers with Work Perks - 15% off the Go5G Plus or Go5G Next rate plans
AT&T discounts also available
Parks & Recreation After School and Summer Day Camp services provided at no cost to employees
Whitefish Workforce Assistance Program - designed to help full-time and seasonal equivalent employees to successfully live and work in the Whitefish area by providing rental assistance - click to learn more and understand your eligibility.

APPLY BY: It is in your best interest to submit your online application, resume, and cover letter by the Priority Deadline, Monday, January 27, 2025, 5 pm. Review of applications will occur immediately after this date. This recruitment will remain open until filled.

For assistance with online application process, please contact the Human Resources Department at 406-863-2464 or email

EOE-AA-M/F-VET-DISABILITY

GENERAL PURPOSE

Performs a variety of complex engineering work in the planning, administrative, operational, technical and management functions required to assist the Director in the management of a city-wide Public Works/Engineering Department. Coordinates staff involvement with the City's Climate Action Plan committee and oversees city's sustainability program. Works with department directors and the City's Climate Action Plan Standing Committee to implement the goals and program outlined in the City Climate Action Plan.

SUPERVISION RECEIVED

Works across departments under the guidance and direction of the Public Works Director/City Engineer.

SUPERVISION EXERCISED

Supervises the GIS Coordinator, Public Works Inspector, temporary field staff, and interns.
Job Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are typical for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

It is expected that every employee should be on time, fully prepared, every day that they are scheduled to work.

Oversees the review of development plans for compliance with codes, regulations, and standards, adequacy of applications for permits, and compliance with other approvals. Consolidates review comments from other departments and serves as the main contact for engineering plan review correspondence. Provides approval and acceptance of development projects.

Oversees the review of record drawings for compliance with approved plans

Coordinates and/or undertakes the development or update of the Engineering Standards, Transportation Plans, Utility Plans, Bicycle and Pedestrian Plans, the Public Works Capital Improvement Program, and other plans involving municipal infrastructure.

Serves as the acting Public Works Director in their absence, including attending City Council meetings Planning Board meetings, and other meetings as necessary.

Determines applicable codes, regulations, and requirements for assigned projects.

Coordinates the preparation of, or develops, engineering plans and specifications for public projects, coordinates required advertising for bids, reviews construction bids and makes necessary recommendations based on lowest and best bids, competency of vendors and consultants, and the selection criteria.

Provides project management for the construction of the municipal public works projects. Oversees assigned projects to ensure contractor compliance with time and budget parameters for the project.

Responds to public, or other inquiries, relative to engineering policies and procedures on specific projects. Resolves complaints and problems from the general public in a professional, courteous, and timely manner.

Maintains regular contact with consulting engineers, construction project engineers, City, County, State and Federal agencies, professional and technical groups and the general public regarding activities and services.

Provides construction inspection services as required.

Oversees compliance with the Water Quality Protection Ordinance, as it relates to the Public Works Department. Reviews and approves Water Quality Protection Plans required for development on Whitefish Lake.

Develops and coordinates sustainability recommendations and plans for City facilities, programs, policies, and projects, including facilitation of inter-departmental coordination to support the City's climate action and sustainability goals and policies. Serves on the Climate Action Plan Standing Committee. Maintains the Sustainability and Climate Action Plan webpage.

Communicates the status and progress of implementation of the Climate Action Plan. Collaborates with City staff across departments to identify areas of energy, water and utility conservation, waste stream reduction. Serves as staff liaison to external groups and organizations engaged in issues related to sustainability. Provides annual budget recommendations of the Climate Action Plan committee to the department directors and city manager.

May serve on staff committees to evaluate new hires within the Public Works Department including resume review, interviewing, and employee selection at the discretion of the Public Works Director

Evaluates grant opportunities and prepares applications for various state and federal infrastructure funding grants. Provides project management and administration of public works and sustainability grants.

Manages the design and construction of bicycle and pedestrian paths and bridges. Helps manage the Safe Routes to School Program. Coordinates with other agencies on transit improvements.

PERIPHERAL DUTIES

Attends professional development training as required and approved.

Attends meetings outside regular work hours as needed and requested.

Participates in short and long-term planning of capital improvement projects.

Monitors inter-governmental actions affecting public works.

Coordinates the preparation of, or develops, reviews and updates the sanitary sewer, water, storm drainage, and street system maps, data base, and comprehensive plans.

Assists in the training of other city personnel in public works design and construction techniques.

Reviews and approves utility permits and street use permits.

Assures as-built records of projects and documents necessary changes.

Serves on city and county committees including but not limited to Site Review Committee, Pedestrian and Bicycle Advisory Committee, Flathead County Transportation Advisory Committee, and as other committees as assigned or approved.

Desired Minimum Qualifications

Education and Experience:
(A) Graduation from a four-year college or university with a degree in civil engineering or a closely related field; and

(B) Minimum of four years previous professional civil engineering experience including utility design, construction and operation, subdivision and road system design and construction

(D) Or any equivalent combination of education and experience.

Necessary Knowledge, Skills and Abilities:

Thorough knowledge of civil engineering principles, practices and methods as applicable to a municipal setting.
Thorough knowledge of applicable City policies, laws, and regulations affecting Division activities.
Considerable skill in arriving at cost estimates on complex projects; Skill in operating the listed tools and equipment.
Technical engineering and computerization expertise.
Sound judgement in planning and operations and the expenditure of public funds.
Anticipation and recognition of potential problems and instituting early solutions.
Professional knowledge of engineering, transportation, and utility systems.
Ability to work with management, professionals, and citizens at times in groups.
General cooperative and contributing approach to serving the public.
Ability to communicate effectively, orally and in writing, with employees, consultants, other governmental agency representatives, City officials and the general public.
Ability to conduct necessary engineering research and compile comprehensive reports.
Sustainability and resilience best practices in areas including energy efficiency and conservation, stormwater management, water conservation, waste reduction, transportation alternatives, green building, low impact development, greenhouse gas emissions reduction, climate change and renewable energy.

SPECIAL REQUIREMENTS

Must possess a valid State driver's license or have the ability to obtain one within thirty days of employment.

Registration as a Montana Professional Engineer or ability to obtain one within one year of employment.

Must be physically capable of moving about on construction work sites and under adverse field conditions.
Supplemental Information

TOOLS AND EQUIPMENT USED

Personal computer, including Microsoft Office programs (Word, Excel, Power Point, Outlook), and data base and computer-aided-design software, social media platforms; standard drafting tools; surveying equipment including level, distance measuring devices; standard office equipment (printer, calculator, copier, scanner, postage, phone); motor vehicle; mobile radio.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job most work is performed in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. Hand-eye coordination is necessary to operate drafting instruments, computers and various pieces of office equipment.

The noise level in the work environment is usually quiet in office setting and moderate to loud outdoors on construction sites or public works facilities.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Whitefish is an Equal Opportunity Employer. In compliance with the American with Disabilities Act, the city will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Whitefish does not discriminate on the basis of disability, race, color, religion, creed, political idea, sex, age, marital status, physical or mental disability, national origin, sexual orientation, or gender identity and/or expression in its hiring or employment practices.

The City of Whitefish provides a comprehensive benefits package that includes:

Culture of public service and a commitment to work/life balance
Competitive wages
Health, Dental, Orthodontic, and Vision Insurance
Generous employer contribution toward Health Savings Accounts (HSA) for those who choose the High Deductible Health Plan (HDHP) or a medical deductible reimbursement program for those who choose the Bridger plan
Montana Public Employees Retirement System (PERS) / Montana Municipal Police Officers Retirement System (MPORS) / Montana Firefighters Unified Retirement System (FURS) - includes employer and employee contributions
Optional Deferred Compensation Plan (457)
Generous paid vacation and sick leave
12.5 paid holidays per year
One paid personal day per year
Eligible to earn Compensatory Time (additional paid leave of 1.5 hours earned for each hour worked over 40 hours per week) for non-exempt positions
$25,000 employer paid Life and Accidental Death & Dismemberment Life Insurance Policy for employee and $5,000 for spouse/dependents
Optional Pre-Tax Flexible Spending Account (FSA) and Dependent Care Account (DSA) 125 plans
May be eligible for Public Service Student Loan Forgiveness under the Public Service Loan Forgiveness Plan (PSLF) - click here to learn more and to understand your eligibility.

City of Whitefish, MT jobs

Engineering/Sustainability Project Manager