Immediate openingThe Santa Barbara Zoo is seeking a full-time Foundation Relations Office and Grant Writer with prior fundraising experiencePosition Status: Full-time Schedule: This position is full time (40 hours) including some weekends and evenings. This individual must be available to work additional hours during the month of August, and be available to work the last two Saturdays of August (for Zoofari Ball).Compensation: $70,000 - $80,000 per yearYou must also complete the Zoo's Official Employment Application on the next page in order to be considered for the positionSUMMARY:Under the general direction of the Director of Advancement, the Foundation Relations Officer is responsible for securing grant funding from foundation, corporate, service organization and government resources in support of the Zoo's overall mission. They will regularly interact with donors, guests, and community members, providing a high level of customer service while promoting the Zoo's mission. ESSENTIAL DUTIES:Grants ManagementRegularly reports fundraising activities and progress to the Director of AdvancementActively researches and seeks grant opportunities from various sources that match the goals and objectives of the ZooDevelops and maintains effective, fruitful, and long-term working relationships with grantorsPrior to submitting proposals, communicates with potential grantors regarding their goals and objectives to ensure they are in line with the goals and objectives of the ZooGathers statistical and other information from various departments using timely and effective communication to ensure grant and reporting deadlines are metWrites and submits grant proposals on time to foundation, corporate, service organization, and government funding sourcesFollows up with grantors to determine/monitor grant status in timely mannerWrites and submits thank you letters and other correspondence with grantors and potential grantorsEngages the board in the grants program with monthly reports and by inviting key members to represent the Zoo during foundation visitsMaintains a grants program calendar to track grant and reporting deadlines as well as to track communication, cultivation, and stewardship efforts. Reviews deadlines annually to ensure calendar is up-to-dateEnsures continuity in relationship management by maintaining files to track contacts, communications, submission and reporting deadlines, and philanthropic commitments in shared Advancement donor database and donor files. This includes maintaining organized grant files including a copy of all submissions (including online)Accurately tracks and records donor relationship management activities related to grantsDevelops and evaluates measures of success in grant activities and produces reports to track resultsGeneral Advancement SupportAssists with day-of support for Advancement department special events including VIP experiences, campaign events, and other donor activities and events. Duties vary and include tasks from set up to clean up and follow up.As needed, assists with final preparation support during the month leading up to Zoofari Ball, day/night of assistance, as well as final wrap up assistanceGuest RelationsPromotes and supports diversity, equity, accessibility and inclusion (DEAI) in all aspects of their roleGreets every guest with a smile or a friendly "hello"Thanks guests for supporting/visiting the ZooAnswers phone calls and emails promptly and professionallyMust stay calm in potentially high emotion situations, be knowledgeable of emergency procedures and be an active participant in drills, emergencies and lost child instancesEnsures the Zoo's presentation standards for cleanliness and maintenance are met by keeping work area and all areas of the Zoo clean, picking up trash, and reporting unsafe or unsightly conditionsAssociates with guests to share information and assist, identify their needs, and make their experience a more personal one, providing a high level of customer service and satisfactionResponds to all guest inquiries, complaints, and comments according to Zoo guest relations proceduresMaintains a clean neat appearance and adheres to the Zoo's uniform dress codeMust have the ability to reflect a professional image while representing the zooTakes responsibility to stay informed about happenings at the Zoo such as reading employee communications and attending meetingsReflects the qualities outlined in our Core Values, the Guest Relations Statement and the Employee PledgePromotes the Zoo's mission and conservation effortsAdheres to the Zoo's policies and procedures as outlined in the Employee Policy ManualApplies and exemplifies "green" (sustainable) practices whenever possibleOther duties as neededPOSITION CRITERIA:To execute this job successfully, an individual must be able to perform duties satisfactorily. The requirements and environmental characteristics described below represent the knowledge, skill, ability, and working and physical elements required of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.This position primarily operates in a professional, shared office environment and involves some outdoors duties. Hybrid options may be available. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.This position is full time (40 hours) including some weekends and evenings. This individual must be available to work additional hours during the month of August, and be available to work the last two Saturdays of August (for Zoofari Ball).Education and ExperienceBachelor's degree or relevant experience preferably in fundraising, communications, marketing, or related fieldPrior successful experience in fundraising preferred; minimum four yearsPrior grant writing experience preferredKnowledge, Skills, AbilitiesExcellent verbal and written communications skillsCapacity for high level attention to detailStrong writing, editing and proofreading skillsAbility to effectively work under pressure, multi-task effectively, use independent judgment and produce quality work within tight time frame; meeting deadlinesAbility to work successfully in a shared open space work environment with regular interruptionsAbility to think strategically and plan accordingly to further the Advancement effortAbility to interact courteously and respectfully with supervisors, fellow employees, volunteers, and guests and to work with all levels of managementAbility to maintain confidentiality and work with sensitive informationDemonstrates high degree of accuracy and strong analytical skillsAbility to exercise safe work habitsExcellent organizational skillsExcellent interpersonal skillsAbility to effectively multi-task, use independent judgment, and produce quality work within a set timeframe to meet deadlinesAbility to create and implement systems and follow-up processesMust be a proactive and creative problem-solver; a team player with motivation to develop relationships and work collaborativelyUnderstanding of telephone and office etiquetteAbility to handle conflict resolution in a professional manner and to respond to sensitive matters or situation with discretion, tact, and confidentialityAbility to relate to persons of all ages and diverse backgrounds, skills, and abilitiesAbility to present self in a personable, professional, and energetic mannerAbility to work flexible hours (including some holidays and weekends) and travel as neededAbility to exercise safe work habitsProficient in Microsoft Word and ExcelKnowledge of databases/Raiser's Edge preferredDemonstrates initiative, creativity and enthusiasm, as well as strong organizational skillsLicense, Certification, or Preferred QualificationsValid CA Driver's License with good driving record and insurance coverage is requiredSuccessful completion of a Department of Justice background checkTB testing yearlyPhysical Demands and Work EnvironmentThis is an on-site position. Hybrid options may be availableInvolves some weekend, early morning, and evening hoursRequires the ability to access all areas of the facilitySupportive and open employment cultureMust attend all events related to the positionMaintains a clean and organized work areaMust be able to kneel, bend, twist, climb stairs, sit, manipulate computer tools, stand and/or move for up to three continuous hours.Regularly required to communicate, exchange information, or hear face to face, via radio and/or telephoneAbility to use hands to finger, handle, grasp, or feel; and reach with hands and armsClose vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focusAbility to lift 10-20 pounds frequently, and 30 pounds regularly in course of normal dutiesInvolves working effectively in a shared office space, as well as out-of-doors in all weather conditionsMust enjoy and thrive in a fast-paced work environmentSupportive and open employment cultureTools UsedZoo provided computer (Excel, Power Point, Outlook, other but not limited to online working platforms)KeysTwo-way RadioStandard office equipment; telephone, copier, calculator, and others as requiredElectric CartEvents equipmentBENEFITS & PERKS: Great team, beautiful grounds, amazing animal collection, sunshine & ocean view almost year-round Free parking M-F, free guest passes, unlimited free tea/coffee every morning, 20% discounts on food services and retail purchasesAccess to the San Diego Zoo Global Academy platform, professional development events, and lunch & learn opportunitiesComprehensive benefits package for FTR staff, voluntary supplemental insurances, zoo membership, paid sick leave, paid vacation time, 403(b) and SEP retirement plans, a paid conservation day, a paid Zoo Day to visit another AZA accredited institution, paid time off to take your pet to the vet, and much moreYou must also complete the Zoo's Official Employment Application on the next page in order to be considered for the positionPlease make sure to check your spam folder if you do not see an email response from the Zoo.This job description is representative of the expectations of the position described. Additional duties, reporting relationships, and/or position criteria may be assigned as deemed necessary by the Chief Executive Officer or authorized representative. No changes to this job description shall be made without written permission by the Chief Executive Officer or authorized representative.The Zoo reserves the right to revise this job description at any time. The job description does not constitute a contract for employment, and does not guarantee employment for any specified period of time. The job description does not in any way alter the at-will employment relationship. At this time, the Zoo does not sponsor employment or internship visas.Compensation: $70,000.00 - $80,000.00 per year We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.Do you love animals and working with people? Join the fun, caring, friendly, and energetic team at the Santa Barbara Zoo in our mission of preservation, conservation, and enhancement of the natural world and its living treasures through education, research, and recreation.Once you apply, please make sure to check your spam folder if you do not see an email response from the Zoo.The Santa Barbara Zoo is a private 501(c)(3) nonprofit corporation and is a fully accredited member of the Association of Zoos and Aquariums. Known as one of the world's most beautiful zoos, it is located on 30 acres of lush botanic gardens overlooking the Pacific Ocean. It is home to more than 146 animal species living in open, naturalistic habitats. Our wonderful collaborative team includes up to 220 employees and 50 volunteers.
