Overview This position is primarily responsible for providing support to the WSU/PNNL Bioproducts Institute Co- Director and the Transportation Sub-sector Manager (EERE), and subsector and relationship managers in biomass, vehicles, and fuel cells representing over $40M in annual sales. In addition, this position will involve support of some key projects within Chemical and Biological Process Development Group and may serve as back-up support to the Chemical and Biological Process Development Group Administrator. Responsibilities The Financial Coordinator contributes to PNNL through financial support of project management. Jobs on this hierarchy require specific expertise and knowledge of standards, practices, and procedures typically acquired through specialized training and/or work-related experience and/or formal technical education. Jobs in this job family are individual contributors and are responsible for the end results achieved through own work. The Project Coordinator will manage the day-to-day operations of the PNNL Co-Director, WSU/PNNL Bioproducts Institute, Transportation Sector, Bioenergy/Bioproducts Business Sub-sector Manager, Hydrogen and Fuel Cell Technologies Office (HFTO), and the Bioenergy Technologies Office (BETO) Laboratory Relationship Manager. These duties include but are not limited to the following: Financial monitoring (40%) Track the overhead budgets for the sub-sector managers they support Track the overhead budgets for proposal development Support the financial coordinator in charge of monitoring all the BETO and various HFTO projects Project spend and cost sheet development Assist in preparing monthly financial reports in accordance with program guidance Support the HFTO and BETO office in setting up financial structures, work breakdwons, and maintains financial integrity Proposal coordination (20%) Setup proposal development schedules/reviews Draft proposal templates Monitor progress of proposal efforts, and identify where additional assistance is needed Project execution (20%) Track all milestones and deliverables for the BETO portfolio. Update status of all milestones and deliverables on a monthly basis Support change control process Track and maintain project information in various project systems (PPM, EPR, WALS, others) Sector managers and other support (20%) Support travel and travel expense within PMO Serve as an information resource for project managers on PNNL policies, procedures and guidelines related to travel, publication, purchasing, FVAs, badging, facility access and similar areas specific to the PMO Prepare reports, technical presentations, and various documents. Will edit and improve draft presentations and other products originated by others. Compose correspondence and edit/format all correspondence to ensure high quality documents. Coordinate meetings and functions for internal staff and for visitors to the laboratory. Identify and undertake stretch assignments, including defining schedules for strategic projects. Competent in basic area of expertise. Uses professional concepts; frequent use and application of standard principles, theories, concepts, tools and techniques. Applies existing methods to resolve new or less well-defined problems. Manages assigned work. Exercises judgment within defined procedures and practices to determine appropriate action with general oversight. Has extensive contact with the project team and other internal contacts. May have limited external contact. Seeks out new mentoring opportunities. Works independently with general oversight. Qualifications Minimum Qualifications: BS/BA or higher -OR- AA degree and 10 years of relevant financial -OR- HS/GED and 12 years of relevant financial experience. Qualifying experience in financial support of budget management, financial analysis, and tracking & reporting of cost and spend may be considered. Preferred Qualifications: Broad experience and knowledge of matrixed support organizations Demonstrated knowledge of project and business systems Experience working with the DOE program offices within the office of Energy Efficiency and Renewable Energy (EERE) and Fossil Energy Familiarity with Project Management Standards through the 5 phases of Initiation, Planning, Execution, Monitoring & Control and Closeout Knowledge of PNNL administrative systems and processes. Knowledge of PeopleSoft, Expense System, PPM, B2B, and P- Card system Knowledge of Battelle, PNNL, and DOE policies and procedures and organizational structure. Experienced in managing budgets for materials and equipment and tracking project and overhead financials. Hazardous Working Conditions/Environment Not applicable Additional Information Not applicable Testing Designated Position This is not a Testing Designated Position (TDP) About PNNL Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or 3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs. Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment. Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws. We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careerspnnl.gov . Drug Free Workplace PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs. If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn. HSPD-12 PIV Credential Requirement In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. Mandatory Requirements Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment. Rockstar Rewards Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year. Research Associates excluded. Once eligibility requirements are met. Click Here For Rockstar Rewards Notice to Applicants PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules. As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position. Minimum Salary USD $26.68/Hr. Maximum Salary USD $39.18/Hr. J-18808-Ljbffr
