At NAES, you’ll find engaging and challenging career opportunities in the power generation, renewable energy and industrial construction industry. At every level of the company, we share a common goal: To instill confidence in our clients through our steadfast commitment to safety, integrity and quality of work. We are committed to supporting a culture with unique perspectives. We value individual differences in each other in an effort to create a brighter future in the power generation industry. We operate more than 190 power plants throughout the United States, Canada, Mexico and the UK that span all technologies and provide over 49 GW of capacity. With the strength of 4000 people, our growing family of companies now addresses the entire life cycle of power generation and other industrial plants. As the largest independent operator of power facilities in the industry, we’ve come to be viewed as an employer of choice. We strive to attract and retain employees by offering competitive compensation, a comprehensive benefits package (including retirement) and promotional opportunities. Position Summary NAES Corporation is seeking a dynamic Office Manager/Executive Assistant for our office in Woodlands (Houston area), TX. The Office Manager/Executive Assistant will provide administrative support to several members of the Executive Leadership Team. The individual in this role must be detail-oriented, possess strong communication skills, have a professional demeanor, and be results-oriented, committed to providing exceptional customer service. The Office Manager/Executive Assistant will be responsible for a wide range of support-related tasks and should be able to work independently with no supervision. The successful candidate will be an analytical thinker and highly resourceful team player comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. Essential Duties and Responsibilities Includes the following. Other duties may be assigned as needed. Office Management Manage day-to-day operations, including scheduling, supplies procurement, and vendor management. Maintain office policies, procedures, and systems to ensure efficiency and compliance. Serve as the primary point of contact for building management and service providers. Oversee maintenance and repair of office equipment, furniture, and facilities. Ensure the office environment is clean, safe, and well-organized. Handle incoming and outgoing mail, deliveries, and courier services. Assist with onboarding and offboarding employees, ensuring smooth transitions. Maintain employee directories and other HR-related documentation. Monitor and manage office budgets and expenses, including invoice processing and vendor payments. Liaise with IT support to resolve technical issues and manage office hardware and software. Ensure that office equipment (printers, phones, conferencing tools) is operational. Executive Assistant Provide executive administrative support including: travel planning, meeting planning, answering calls, preparing/managing correspondence, managing project files/documents and ordering office supplies for Team (and other senior executives as needed) Assist with Outlook calendar and meeting scheduling. Compile & distribute executive reporting packages for organization Assist with executive processing (goal letters, mid-year status updates, year-end attainment), including managing files, updating Excel tracking spreadsheet, processing edits to Excel templates, proofing, etc. Generate and distribute various daily, weekly, monthly reports to Corporate, Plant and other Divisions Perform various accounting tasks, including account reconciliations, user access reviews, assist with internal control reviews/testing, manage user access to various systems as assigned (company store, SAP, etc.) Assist with Concur expense reports Assist with preparing/editing PowerPoint slides for management presentations Actively drive special projects as assigned, including assisting with project to automate preparation of monthly financial reporting package Collaborate with other executive admin assistants and provide back-up and assistance as needed Perform other administrative and accounting duties as assigned This role will serve as the trusted office manager/assistant for a wide range of administrative support and must be a model of professionalism as they will be viewed as an extension of the executive team. The successful candidate will be self-motivated and proactive in their approach to the role. They must consistently handle sensitive and confidential information with discretion. COMPENSATION The initial compensation will range from $102,000 - $117,000. Qualifications High School graduate or equivalent required; Bachelor’s or Associates degree strongly preferred Minimum of 2 - 5 years’ experience supporting executives in an administrative role Job Requirements Ability to work independently and manage multiple deadlines with changing priorities Excellent MS Office application skills required (Excel, Word, PowerPoint, Outlook, Concur) Ability to maintain confidentiality is essential Demonstrated strong verbal and written communication skills Excellent organizational skills and detail oriented Possess a professional demeanor and ability to professionally interact with all levels of management and representatives of the company as well as dealers and customers Ability to manage time effectively while working under tight deadlines Must have attention to detail and the ability to problem solve Become a “go-to” expert on most company systems and software Ability to solve practical problems, clearly communicate tasks and needs, and train other personnel Ability to analyze and interpret data to make sound professional judgments and recommendations Excellent verbal and written communication and analytical/quantitative skills Travel as required to attend meetings, training, or conferences. Ability to do sitting, walking, reaching, climbing, and stooping and lifting (up to 25 pounds). Physical Requirements and Working Conditions This role requires sitting at a desk, using a computer workstation, standing, walking, using hands and fingers, handling, or feeling objects, tools or controls; reaching with hands and arms, climbing stairs; balancing, stooping, kneeling, crouching or crawling, talking and hearing. Working Conditions - Work regular. Fit for Duty All employees will participate in the Fitness for Duty Program. This program includes a post-offer physical examination and drug screening and post-employment random drug screening. There are extensive smoking restrictions in and around the facility. Performance All employees have the responsibility to both the customer and their co-workers to do the job right the first time, and to ensure the customer’s needs are being met. NAES SAFE Safety is a core value of NAES and as a condition of employment, all employees are expected to be mentally alert and work safely at all times. Additionally, employees are required to adhere to all safety warnings and posted safety signs whenever on company property. Furthermore, employees must follow all NAES safety rules and procedures. Effectiveness in carrying out this responsibility is part of the evaluation of each employee’s performance. Working Conditions Normal working hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. Some travel may be required to meet client or project requirements. Work is performed on industrial sites when traveling. NAES Corporation offers a competitive salary, generous benefits, retirement package, and true work/life balance. NAES is committed to a diverse and inclusive workplace. It is the practice of NAES to seek employees of the highest quality and to select individuals on the basis of merit and competence, without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, military status or affiliation protected under USERRA, or any other basis of discrimination prohibited by applicable local, state and federal law. J-18808-Ljbffr
