Job DescriptionThe Assistant Director will coordinate the daily event operations and oversee facility rentals for outside events at the Allan Jones Aquatic Center. Under the direction of the Director of Allan Jones Aquatic Center, this position will serve as a liaison for non-University of Tennessee events and groups as well as handle daily staffing functions within the facility and manage non-university events and coordinate facility purchases. This position will assist the Director in monitoring the budget for the facility and oversee the hiring, training, and management of all additional event staff. The Assistant Director will ensure compliance with university, SEC, and NCAA rules and regulations.
ResponsibilitiesEvent Management: Coordinate and facilitate daily venue event usage by different organizations. This includes planning, securing, and scheduling premier swimming and diving events in the facility. The facility will host events for swimmers and divers amongst all age groups. The assistant director will plan these events and work with a variety of internal and external constituency groups on successful execution. Internal events include events sponsored by the campus and the athletics department and external events include events hosted by outside organizations (external swimming and diving competitions, etc.). The position will take the lead on crowd management during events hosted at the facility. The assistant director will be responsible for being the lead person during events hosted on weekends, both by internal and external groups.
Personnel Management: Coordinate and manage facility lifeguard scheduling and event personnel management. The assistant director will prepare the daily work and training sessions for all lifeguards. This will also include management and execution of all facility calendars in addition to scheduling/recruit/train/manage staff for events scheduled by outside groups. The assistant director will also coordinate payroll processing for event staff as needed.
Program Training: The position will re-certify and maintain Red Cross Certifications for all necessary staff members. The assistant director will lead the training sessions required to re-certify staff members for Red Cross Certifications as well as certify new staff members. This position is also responsible for maintaining accurate records of certifications and when they expire. The assistant director will implement any programming needed or required by the NCAA, SEC or university in the facility.
Budget Monitoring and Equipment Inventory: The assistant director will be responsible for monitoring expenditures for the Allan Jones Aquatic Center operations budget. Also, this position will be responsible for keeping and managing an accurate equipment inventory for the facility. The position will coordinate the pool chemical treatment, communicate when necessary, and schedule annual maintenance projects. The position will alert and coordinate when new equipment needs to be purchased.
The Assistant Director will serve on committees and attend any department meetings necessary. This position will also be responsible for other duties assigned by the Director.
QualificationsRequired Qualifications - Education: Bachelor's degree
- Experience: 1-3 years of managerial or aquatics experience
- Knowledge, Skills, Abilities: Knowledge of the most current NCAA rules and regulations. Ability to multi-task and coordinate efforts in high stress situations. Skilled in organization. Ability to work with diverse populations in a positive manner. Commitment to the Athletics Department and University mission.
Preferred Qualifications - Education: Master's degree.
- Experience: 1-3 years of experience at an NCAA school. 1-3 years of experience with the Red Cross as a lifeguard. 1-3 years of experience with swim meet timing equipment and meet management software. 1-3 years of experience with scheduling software.
- Knowledge, Skills, Abilities:
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